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Presenter Tips


You can use these tips to present like a pro!


General Tips


  • Speak clearly and louder than usual to project your voice and reduce the chance of any audio feedback
  • When creating a presentation, envision yourself receiving the information and asking yourself if the information is interesting.
  • Do NOT wear a cell phone if you are using a wireless microphone.
  • If the stage is lit, ask where you should stand, taking note of the "NO ZONES" that do not have enough illumination.
  • Know where the lights are when on stage but do not stare into them or you will be temporarily blinded.
  • Wear clothing that allows you to clip on a microphone in the upper middle portion of your chest such as a blazer or button-placket shirt or blouse. Avoid solid-material shirts and blouses and t-shirts.
  • Avoid using your hand to shield yourself from lighting sources because it is very distracting to the audience.
  • Do not read from your slides; use a teleprompter or other device to look out toward the audience.
  • Familiarize yourself with the presentation controller device, i.e., clicker or remote so that you can move through your presentation fluidly.

PowerPoint Tips


Avoiding "Death by PowerPoint"

  • Stand 10 ft. back from the screen to see if the content is easily read.
  • Avoid busy or cluttered slides.
  • Avoid type fonts smaller than 20 pt. because they will be too difficult for the audience to read.
  • Keep a "Safe Area" around the edge of each slide because the images projected on screens is less that what is displayed on a laptop or desktop screen and material at extreme edges may be lost.
  • Use colors that complement each other, using a light-colored font on a dark background and a dark-colored font on a light background.
  • Know the transitions and builds in the PowerPoint to understand if they are automatic or need to be clicked.
  • For General Session presentations, expect to have your presentation loaded onto a show computer at a backstage location, not at the podium.


Videos, Flash, Movies



  • Many laptops do not support simultaneous playback of movies on the local display and the projector output. Your presentation may play video at your desk but you may have issues at the show so be sure to test the EXACT configuration to assure a perfect presentation.
  • DVDs can be unreliable and are generally not recommended for critical show applications. Contact your project manager about solid, dependable alternatives.
  • If you choose to embed Flash or other video elements, make sure to test them at least twice on the show computer. Sometimes video files stop at the end and don't re-wind and fail to play through the second time.
  • Standard laptops often glitch or hang up when playing video so it is necessary to use a powerful show computer with a powerful video card.
  • Make sure that you have all of your linked files with your presentation on your CD or USB drive.
  • Playback Pro hardware/software product is recommended for all playback functions because of its reliability for playback on cue. Two units are required for redundancy.

Computer Tips


  • Set the laptop to a “mirrored” or “cloned” display (where the image on the laptop and external display is the same).
  • Set the external display resolution to 1024x768 (the resolution that is common to nearly all video projectors).
  • Run the presentations start to finish without error.
  • Bring your Mac adapter.

Flash Drives;

  • Connect and access the flash drive media on another laptop.
  • Download and run the presentation on another laptop.
  • Run each presentation start-to-finish without error.
  • This will ensure you have all of your links and embedded objects.